Vethan Concept Group Limited Privacy Notice
Organizer: Vethan Concepts Group Limited (VCGL)
Event: ScientiFRIKA 2026 – Science and Medical Laboratory Exhibition
Introduction and Who We Are
Vethan Concepts Group Limited is a Lagos, Nigeria-based, multi-disciplinary holding company with diverse interests in import/export, technology, entertainment, agriculture, construction, real estate, and consulting. Driven by principles of innovation and integrity, the company aims to be a catalyst for transformation in its various sectors and create value for its stakeholders.
VCGL’s operations revolve around data and information, and we take data privacy very seriously. We value our connections with consumers, clients, guests, sponsors, exhibitors, contributors, suppliers, and coworkers, as well as the confidence they have placed in us to protect their personal information.
Responsibility for Your Personal Data
Vethan Concepts Group Limited (“VCGL”, “we”, “our”, or “us”) respects your privacy and is committed to protecting your personal data.
Vethan Concepts Group limited is a Nigerian dynamic conglomerate and our subsidiaries are: Etcon Analytical, Asset Matrix Energy, Vethan Concepts limited, Asset Matrix Instrumentation and Automation Control Systems (AMIACS), and Perfect Events. Products, goods, events, and service brands that are sector-focused can be found within these subsidiaries. Although they are all part of the Vehan Concept Group Limited, we often communicate with you through one of these brands.
Information We Collect
We may collect and process the categories of information which are but not limited to the following:
Personal Information.
Technical Information
IP address, browser type, device information, and operating system
Usage data such as pages visited, time spent on the Site, and interaction logs
Cookies and similar tracking technologies (including Flash Cookies)
Event Interaction Data
Exhibitor or attendee engagement activities
Communication preferences and messages sent via event networking tools
Media (photos, videos, or recordings) captured during the event
When you sign up for an Event or use our services and/or platforms, we might get this information straight from you. As allowed by the relevant data protection regulation, we may also obtain this information from public sources and third-party partners. The information we obtain from third parties is sometimes given to us in a de-identified format, and we can only link it to you if and when you supply your email address on one of the VVGL websites.
Data Sharing and Disclosure by Third Parties at our Events
We may share your information with:
All third parties handling personal data are required to respect its confidentiality and process it only for authorized purposes. Third parties may occasionally get information about you by scanning your visitor badge or wristband, or by snapping a picture of your business card using one of our event mobile apps. We cannot access the data, are not the data controller, and are not liable for its use by third parties. Please refer to the applicable terms of use for the relevant app or any applicable third-party privacy policies for more details.
Aggregated or Anonymized Personal Data
In some cases, you might be able to access our services through your workplace or another organization. In certain situations, your employer won’t obtain any personal information about your use of our services—only aggregate data. For instance, we might mention that the majority of our registered employees have completed a specific certification course, but we won’t tell businesses which of their employees have completed a given course or which individuals are available for hire. Nonetheless, we maintain the right to notify your employer or another entity that you have been prohibited from using our services. These situations will only arise after a violation of our community standards or Terms of Service.
Children’s Personal Data
Children under sixteen are not the target audience for the majority of our services and products; which are geared toward business professionals. We do not intentionally collect personal information from users in this age group for the majority of our events and services, and we reserve the right to remove such information if we learn that we have done so. We might gather information from kids between the ages of 13 and 17 for a select few of our activities. We don’t gather any personal information on kids less than thirteen. The information gathered will only pertain to the parent or guardian if a child in this age range attends one of our activities.
How We Use Your Personal Information
We use your information for the following purposes:
For Product Enquiry, Sales and Administration
Before you enter into a contract with us, your personal information will be used to answer any questions you may have had about us, our goods, or services, whether you did so over the phone or online.
In order to deliver the product or service, communicate with you about it, process payments, and collect any debts, we will use your personal information, including bank or card details, if you have bought or registered for one of our services or products, including on a trial basis.
Call Monitoring and Improving Functionality.
Any phone conversations you have with one of our sales agents may be recorded for monitoring and training purposes.
To include professional information in our products and consulting services
To the extent allowed by applicable data protection laws, we may use your professional personal information in the products we offer to customers, such as subscription products, research, industry analysis, and insights, if it is pertinent to our offerings and freely accessible through public sources, such as websites pertaining to your work or profession, listed directories, press releases, and industry publications, or if you give it to us. In order to determine and confirm your professional position, we might also compare your information with that found in databases that are accessible.
We will gather information such as your name, country, job title, company details or academic affiliation, postal address, email address, and phone number if you contact us or hire us to conduct research or analysis. To answer your question or provide consultancy services, we will utilize your personal information.
To Deliver Event Updates, Newsletters, And Promotional Materials
Should you be a speaker, sponsor, exhibitor, or attendee at one of our events, your personal information will be utilized for event management, payment processing, and debt recovery. This includes our justifiable commercial interests in doing administrative, logistical, and analytical tasks to guarantee the success of our events and to provide our clients with an enhanced experience.
Additionally, we might use your personal information to keep databases that let us evaluate your suitability as a speaker, sponsor, or exhibitor, advertise events and encourage more participation at our events, and, in some cases, ask for references.
We may share your personal data with exhibitors at the event you are going to attend, so that they can contact you in advance and arrange to meet with you during the event.
We also take pictures and films at our events, sometimes with speakers, sponsors, exhibitors, or spectators. To the extent allowed by applicable data protection legislation, we may utilize any images and videos we take during our events that show you as a sponsor, exhibitor, or attendee for promotional purposes. In order to keep track of the stands or exhibitors they have visited, third parties may also take pictures at our events. These third parties might also locate photos of you taken during the event and share them with you using the biometric information from your photo.
To Manage Exhibitor and Visitor Communications
VCGL (and any third-party platform provider working on our behalf) will use the personal information you provide during the registration process to host and manage any virtual exhibition or event. We will also use this information to analyze visitor traffic and interactions in order to improve the event experience for attendees and give you a personalized experience.
Subject to the attendee privacy notice you may have received during the registration and login process, your personal information may be shared with the sponsor and exhibitor when you visit virtual spaces, zones, or rooms, such as an exhibition booth, to enable them to interact with you.
Your information may be shared with the exhibitor or sponsor so they can interact with you if you choose to use our virtual products (such as virtual exhibition booths, download or bookmark companies/content, attend sessions, watch videos, accept connections, and meet invites) while using our event platform. If you express interest in their items, they might get in touch with you.
To Personalize Your Experience On the Site And Improve Functionality
You can opt out of using our app features by changing your preferences from the app settings. We and this event’s sponsors and exhibitors may use the app data for marketing and analytics. When you use our event app, we will be collecting your personal information, including location information, to enhance your event experience and provide features like in-app navigation, alerting you about featured sessions, and suggesting content that is tailored to your interests.
To Maintain Security, Prevent Fraud, And Enforce Our Terms of Use.
It is industry norm for businesses to access and utilize specific personal data to prevent fraud and other crimes, as required by applicable law, regulation, and best practices at any time. If incorrect or erroneous information is submitted and fraud is found or suspected, facts may be shared with fraud prevention organizations and documented by us or them.
To ensure compliance with international trade sanction rules and regulations, we assess appropriate consumers, vendors, and suppliers against relevant sanctions lists. We may also collect categories of personal data as necessary by local legislation in order to obtain an event license or answer to law enforcement inquiries or requests.
To Comply with Applicable Laws and Regulations
Where required by law, we are not bound to obtain your consent before sending marketing or promotional communications. Additionally, you can consent to event exhibitors scanning your badge. When you do this, the appropriate exhibitor will receive your contact information, which will then be used in compliance with the exhibitor’s privacy policy and any further notices or consents you may have received at the event.
We might also employ smart tag technology, which eliminates the need for manual badge scanning at entry and leave, to track and record attendance throughout our live sessions. The sponsors of the live sessions will have access to your personal information, and they may get in touch with you to discuss their goods and services. The personal information obtained from badge scanning will be used for access control, security, and visitor traffic analysis with the goal of improving the event experience for visitors and others. We may also use de-identified image data taken from cameras and/or location data collected via a mobile phone app and Bluetooth beacons to analyze visitor traffic and/or to assess attendance at particular seminars or presentations. Badges cannot be read remotely, so your personal information will be used to identify you at certain access points, such as VIP areas, seminars, entry and exit in other areas of the event, and provide specific location information.
For Our Publishing Services
If you publish work with us, your personal data, including the personal data of any named representative or beneficiary, is used in connection with the dissemination and promotion of your published work, as well as the fulfilment of any contractual obligations, as required by our legitimate interests as a commercial organization. Your name and association will appear as part of the authored work. Personal data is also used to manage payments or for other purposes, as required to complete the contract made.
In addition, we occasionally shoot photographs and videos at events related to your published work. Photos and videos recorded at our events featuring you as an author may be used for promotional purposes.
For Marketing
We may use your personal information to send you newsletters, offers, or other marketing emails to keep you informed about our news, events, and goods that may be of interest. Depending on the nature of your relationship with us and applicable data protection legislation, you may have actively provided us with your consent (i.e., opted in), or we may be able to market to you based on your implicit consent or legitimate interests. The option to opt out of future marketing will always be available, and you have the right to change your marketing preferences at any time (see Your Rights section).
In some cases, if you have provided your mobile phone number, we may send marketing SMS/text messages or call you for marketing purposes, according to applicable local legislation. We may also send postal mailings with information about new products and events if we have a legal reason to do so and you have provided us with your mailing address. Many of our events and products are co-branded or sponsored by third-party vendors or sponsors. We may share your information with these third-party companies. When this occurs, you will be given a clear notice and the option to opt out or opt in to such sharing, as required by applicable data protection legislation.
For Gamification
Gamification is the process of incentivizing user engagement in non-game contexts and activities through the use of game mechanics. Gamification takes advantage of a user’s innate competitive and accomplishment impulses by rewarding them for completing and repeating a specific action (for example, signing up for an event, viewing a conference agenda, or tagging a user in a photo).
When you download and use some of our mobile applications and interact with event-specific features, we may collect information about your behavior (for example, viewing an event guide, checking out an event schedule, viewing an attendee profile, sending a message, adding an event session to your schedule) for gamification purposes. We will score, compare, and rank each event-related activity you undertake within the mobile application against the activity information of other users. You can view this rating information and grant others permission to see, share, edit, copy, and download the content based on the settings you choose.
For Our Public-facing Marketing
VCGL combines the personal data that they collect from you, including much of the information in the “what we collect” section above, with personal data collected from certain trusted third-party sources, and use this information to create profiles to determine your/your company’s business interests.
For example, we will combine the information you provide as part of your event registration, the information you generate in connection with your event attendance, information obtained by us using first-party cookies and tracking technology on our websites and apps, and certain information we obtain from third parties (such as data providers) to analyze, segment, and determine which marketing segments you fall into.
This information can then be utilized by or for the advantage of our clients in a variety of ways as part of our marketing service offering, allowing them to launch bespoke and targeted advertising campaigns. Our clients can present individuals with information about items and services that they believe will be of interest to them through various channels depending on the marketing segments we have created and assigned individuals to. In many situations, we operate these advertising campaigns on behalf of clients without ever disclosing any personal information with them (including through marketing emails, social media platforms, and our advertising partners who facilitate advertising on third-party sites). In other situations, we may offer the client with information that they cannot use to identify you in order for them to launch their own marketing campaign. These activities are carried out with your consent to receive marketing messages, and if you have exercised your right to opt out of email marketing, you will not be marketed to in connection with the marketing services we provide to customers through any channel.
Our and our third-party partners’ operations may include automated and machine learning-based data processing to analyze or forecast behaviors and preferences (for example, interests in specific content, services, and/or events). The algorithm will discover firms and individuals that have traits with companies and individuals we know are interested in specific services, providing a similarity score for each client. We will then supplement the information we have about firms and individuals and send ads to prospects based on this research.
In Social Media
We may use your personal information to run advertising campaigns on social media sites such as LinkedIn, Instagram, and Facebook in order to tell you about forthcoming events or new goods, as well as to guarantee that you only see relevant advertising about our products and services. We may share your personal information with social media platforms so that when you interact with the relevant social media platform, you see advertisements for our or our partners’ products and services that we believe you will be interested in. We may also share your personal information with social media sites so that we can provide relevant advertising to those who share your interests.
We maintain a presence on social media channels via our company and brand profiles. We collect personal information when you interact with us via social media. Please keep in mind that these social media sites may place cookies and other monitoring technology on your device when you visit and browse from their pages.
These platforms may provide us with information about your visits to our pages (typically for statistical purposes to analyze how users interact with our content on social media platforms). The social media platforms are responsible for how they manage your personal data, and further information regarding their acquisition and use of your personal data may be found in their privacy statements and cookies notifications.
For Surveys
We may use your personal information to conduct research surveys for ourselves or on behalf of third parties. This includes your contact information, classified demographic data, and any feedback or responses you provide. Surveys can be completed online or in person.
For Customer Analytics and Product Management
The personal data we hold on you, in combination with any personal data properly obtained and given with us by third parties or publicly available data, may be used to better understand our customers and their interests, as well as to improve the products and services we provide. This could include automated profiling and campaign management strategies.
Data may also be used in advertising campaigns on social media platforms such as LinkedIn, Instagram, and Facebook to provide information about future events or new items, as well as to guarantee that you only see relevant advertising about our products and services as indicated above.
For Mobile Applications and Website Analytics
When you visit our websites or use our mobile applications, we may combine session information or other information collected through tracking technologies, whether you are logged in or not, with personally identifiable information to better understand and analyze your online experiences, improve the efficiency and operation of our websites or services, and determine which events, products, and services are likely to be of interest to you.
When you accept to the use of your location data, certain mobile applications may use it to help you navigate events and bring exhibitors’ and sponsors’ products to your notice while you use the app.
Our marketing related emails contain a campaign-unique “web beacon pixel” to tell us whether emails are opened, and combined with other technology, to verify any clicks through to links within the email. We may use this information for purposes including determining which of our emails are more interesting and to query whether users who do not open our emails wish to continue receiving them. The pixel will be deleted when you delete the email.
Where you subscribe to an online service, the accompanying emails similarly include a pixel. We track interaction with these emails and our online services to validate attendance for accreditation purposes, to help determine which information is of interest to you and to customize the advertisements seen on our sites
If you do not want the pixel to be downloaded to your device, do not open the links we send or opt out of email marketing or online events. This information may be associated with your personal identify.
Within Online Ecosystems, Bulletin Boards and Chat Rooms
You can opt to engage in online membership communities on our websites, which allow you to establish and post a profile and other personal information. These communities may feature privacy options that provide choice in how much of your profile and other information to make public or to share with others within the community. Some platforms also provide membership to larger communities within your business.
Privacy controls are typically located on the page where you change your profile, and each user is responsible for understanding how they function, including default settings, and deciding how the information submitted is shared and secured.
Participating in these online membership communities may allow other members to view some of your personal information, and you may be contacted by other participants using the information you supply.
When you post personal information on public community boards or chat rooms on these websites, anybody who visits that board or area can gather and use it. This may result in unsolicited messages from other participants or other parties, which are beyond our control or responsibility.
For Enquiries and Complaints
Any personal data provided on the Contact Us page or interactive chatbots will be used to provide a response, find a resolution to the complaint or to service the request or enquiry made. The information provided will not be added to the marketing or customer prospect databases of VCGL subsidiaries.
For News Alert
When you sign up for news alerts, we collect information to deliver that service as well as to better understand our subscriber list’s history and interests. We use industry standard methods, such as image downloads, to collect information on how many emails are opened while providing this service. This is to assist us in monitoring and improving the news alerts service, and data is only gathered and evaluated at an aggregate level.
With your consent, VCGL may contact you about the news alerts service from time to time using your registration information. You can unsubscribe from the service at any time by following the links provided in our mailings.
Legal Basis for Processing
We process your personal data under one or more of the following lawful bases:
How We Protect Your Private Data
We understand the importance of safeguarding and handling personal information. Your personal information will be handled with utmost care and security.
We use a number of physical and technical safeguards to protect personal information and prevent unauthorized access, use, or disclosure. Electronic data and databases are stored on secure computer systems, with access to information controlled both physically and electronically. Our colleagues get data protection training, and there is a set of precise security and data protection notices that they must follow while processing personal data.
While we take all reasonable precautions to protect personal data from unauthorized access, we cannot guarantee its security during transfer by you to a website or other services because we have no control over that transmission. We employ HTTPS (HTTP Secure), in which the communication protocol is secured using Transport Layer Security (TLS) for secure communication across a computer network.
Data Retention
We retain personal data only for as long as necessary to fulfill the purposes outlined in this Policy, including legal, accounting, or reporting obligations.
After this period, your information will be securely deleted or anonymized.
Data Security
We employ appropriate technical and organizational measures to protect your information against unauthorized access, loss, misuse, or alteration.
While we strive to safeguard your data, no electronic transmission or storage method is completely secure.
Your Rights
Depending on your jurisdiction, you may have the following rights:
To exercise any of these rights, please contact us via the details provided below.
Photography and Media Consent
By attending the event, you acknowledge that photographs, video recordings, or live streams may be captured and used by VCGL for promotional, archival, or reporting purposes.
Third-Party Links
Our Site may contain links to third-party websites. We are not responsible for the privacy practices or content of such external sites. Please review their respective privacy policies before providing any personal data.
International Data Transfers
Due to the international nature of our business and the technologies required, personal data may be processed by our colleagues, third-party service providers and partners from locations all around the world, whose data protection laws may not be as extensive as those in regions such as the European Union.
We put in place appropriate protection, including Standard Contractual Clauses where applicable, to make sure your personal data remains adequately protected and is treated in line with this notice and applicable data protection laws.
Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Effective Date.”
Continued use of the Site or event services after such changes constitutes your acceptance of the updated Policy.
Contact Us
For any questions or concerns regarding these Terms or the Site, please contact:
Vethan Concepts Group Limited, 23 Oshogbo Street, Ogudu, Lagos State via at +234 7041943795 or by email at inquiries@vcgl.ng.
House 13 Osogbo Street,
off Celestial way, Ogudu, 100242,
Lagos. Nigeria.